Executive Assistant

i.        Maintains calendar and appointment scheduling and works with the MD to effectively manage time.

ii.      May serve on special projects or committees.

iii.    Opens, distributes, reads/handles mail and emails as requested or required.

iv.     Maintains company birthday, anniversaries and celebration schedules.

v.       Maintains an up-to-date electronic and paper filing system.

vi.     Manage the travel budget and book all executive air travel, land transport, and accommodation as well as communicate those arrangements with a high level of detail and follow through.

vii.   Create reports, presentations, memos/communications and/or type up meeting notes.

viii. Act as the point of contact among executives, employees, clients and other external partners.

ix.     Manage information flow in a timely and accurate manner.

x.       Rack daily expenses and prepare weekly, monthly or quarterly reports.

xi.     Act as an office manager by keeping up with office supply inventory.

xii.   Some personal errands on behalf of the Executive Team will be needed from time to time.

xiii. Performs other duties as assigned.

·          Bachelor’s Degree preferred.

·          A minimum of 3 years’ experience.

·         Verbal and written communication skills.

·         Strong organizational skills and ability to        multitask.

·         Problem-solving and decision making.

·         Interpersonal skills.

·         Proficient with Microsoft Office Suite or related software.

·         Great attention to detail.