Secretary

Job Description

Job Title: Secretary
Location: Ikoyi, Lagos
Industry: Law Firm
Employment Type: Full-Time
Salary: ₦200,000 Monthly

 Job Summary

A reputable Law Firm located in Ikoyi, Lagos is seeking to recruit a smart, organized, and committed Secretary to support daily administrative operations and ensure the smooth running of the office.
The ideal candidate must be proactive, detail-oriented, and capable of handling confidential information with professionalism.

Key Responsibilities

1. Receive, screen, and appropriately redirect phone calls.
2. Handle and prioritize all incoming and outgoing correspondence (emails, letters, packages, etc.).
3. Type, format, and prepare letters, court processes, and other legal documents as required.
4. Prepare the weekly cause list.
5. Prepare the conference room for meetings and serve refreshments when required.
6. Handle confidential documents for the Principal Counsel, ensuring proper security and discretion.
7. Collate and maintain the firm’s client list.
8. Ensure the reception area is clean and presentable at all times.
9. Request, purchase, and manage inventory of office supplies.
10. Update and review the inventory book daily to maintain approved stock levels.
11. Distribute and monitor the use of stationery issued to staff.
12. Prepare and input requisitions for office supplies on the payment approval platform.
13. Maintain attendance registers and movement record books in good condition.
14. Compile and send daily attendance reports to Management.
15. Perform other clerical and administrative duties as assigned.
16. Ensure full compliance with the firm’s core values and policies.

Job Requirements

1. Minimum of B.Sc. or HND qualification.
2. 3–5 years’ experience as a Secretary, preferably in a law firm or professional services environment.
3. Experience in customer service and client communication.
4. Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
5. Strong organizational and time management skills.
6. Excellent written and verbal communication skills.
7. Good interpersonal skills and ability to work effectively in a team.
8. High level of discretion and professionalism.

Required Competencies

1. Attention to detail
2. Confidentiality and integrity
3. Proactiveness
4. Ability to multitask and prioritize tasks effectively
5. Professional appearance and demeanor.

How to Apply:

Interested and qualified candidates should apply using the link below: https://bit.ly/4rINh5k